Acquittal
An acquittal is a document, provided by the grantmaker, which requires you to report on how you have spent their money. An acquittal is completed once your project has finished. It will ask for information on your project income and expenditure, project description, and achieved outcomes.
It may also ask for feedback, surveys, and images of your event/project.
Applicant
An applicant is the person or group applying for the grant.
Auspice
A Not-For-Profit community group that is not incorporated must have their application ‘auspiced’ by an incorporated organisation.
The role of an auspicing organisation is to support the community group with their project and to submit the application on their behalf. If the application is successful, the auspice will provide support by monitoring the project as well as receive and distribute the funding so that the community group can complete the funded project. The auspice organisation also submits the acquittal.
Auspicing organisations may charge a grants administration fee to perform this role for the unincorporated group. This is known as an ‘auspice fee’.
Australian Business Number
An Australian Business Number (ABN) is a unique 11 digit number that identifies your business to the government and community. Applying for an ABN is free.
For further information, http://www.business.gov.au/
Benefit
A good, or helpful thing. Something that promotes or enhances well-being; an advantage.
In a grant application, you will be asked to state the ‘benefits’ of the project/event for which you are asking funding for. This is a very important part of the application because if you do not state the benefits for your community, and the wider community, the grantmaker will not be convinced of your project idea and you will not receive funding from them.
Budget
A budget is the part of the application form that contains financial details details of your project/event – income and expenses. The grantmaker usually provides a budget template for you in the application form and it will have two columns, income and expenses. In a budget, the total figure of your income must be the same figure as the total of your expenses.
Capital Works
Capital works are projects which involve building, refurbishing, or renovating. For example, new fences, disability ramps, toilet blocks, shade sails, playground etc.
Charity
A charity is a type of organisation that raises funds for, or offers support to, the disadvantaged in society such as people, animals, and the environment.
In a tax and grants conversation, this word refers to organisations which the Australian Taxation Office (ATO) has endorsed as a Tax Concession Charity (TCC). Please visit https://www.ato.gov.au/ for further details on registering your organisation as a charity.
Deductible Gift Recipient (DGR)
Some grants, usually philanthropic grants, require your organisation to have Deductible Gift Recipient (DGR) status. Many groups and organisations do not have DGR status because it is a complicated process to go through. If you want DGR status, you will need to go to a specialist lawyer.
Please visit https://www.ato.gov.au/ for further details on becoming a DGR.
Funds
Money made available for a particular purpose.
Fundraising
The act of collecting money for a particular purpose. For example, gold coin donations at a community BBQ event, or raffles.
Grant
A grant is a gift, usually money, given for the common good. Grants are given for a particular purpose.
Grant Provider / Grantmaker / Funding Body / Funder
An individual/organisation that makes the grant available and provides the funds to applicants.
Grant seeker
A group or individual or organisation who are looking for funds and/or are applying for funds through an application.
Grantee
The organisation or individual who has received the funds.
Incorporated
Once your group feels established and stable, you may want to consider becoming legally formalised. This is known as Incorporation. When you incorporate, you are creating a separate legal entity, similar to a business. Becoming incorporated allows your group to apply for funds on their own, without the need for an auspice.
Each state and territory in Australia has its own Associations Incorporation Act, and Regulations.
For further information on becoming an incorporated organisation in Queensland, please visit the Queensland Office of Fair Trading: http://www.fairtrading.qld.gov.au
In-kind
In-kind support is the non-cash contribution to your event or project, such as donations of equipment or time. For example, free use of a venue, stationary, equipment, volunteer labour hours, etc.
Milestone
A significant point or event in the project.
Philanthropy
Philanthropy is the generous giving of private money to help make life better for the public.
Rich individuals, families, and organisations (sometimes known as ‘foundations’ or trusts’) will often provide philanthropic funds to communities in the spirit of goodwill.
Your organisation will almost always require Deductible Gift Recipient (DGR) status to be eligible for philanthropic funds.
